Accounting Assistant

This position is part of the Purchase Order (PO) team in Corporate Accounts Payable and is responsible for processing invoices accurately according to the terms of payment. This includes checking the adequacy of supporting documentation, validating and posting records to supplier accounts, and providing excellent customer service when responding to email and phone inquiries from all city departments and external Community Partners.

In addition, this position monitors outstanding statement of accounts, identifies PO and billing discrepancies, and investigates missing payments or payment errors.

What will you do?

• Process PO invoices against established vendor accounts
• Review and action invoice exceptions assigned to Accounts Payable
• Verify and ensure adequate supporting documentation is collected on accounts and maintained in SAP and/or Ariba
• Ensure compliance with business process requirements and accounting distribution (eg. invoice includes mandatory information)
• Make contact with and collaborate with relevant parties, including vendors, internal departments, and the procurement team to resolve discrepancies or outstanding invoicing issues
• Respond to inquiries, providing guidance in accordance with established policies and procedures, in a timely and professional manner
• Prioritize urgent requests, such as overdue invoices, to prevent disruption to City of Edmonton business operations
• Receive and review supplier statement of accounts submitted each month and identify any discrepancies or missing invoices to be investigated
• Prepare a variety of reports as required (e.g. Invoices processed and paid for a particular vendor or department)
• Perform other related duties
  
  
  

Qualifications:

• A recognized accounting certificate from a recognized post secondary institute
• Minimum 1 year of related experience in an accounting environment preferably in Accounts Payable
  
  
  

Skills required for success:

• Knowledge of software applications (SAP, Ariba, Microsoft Office, GSuite)
• Knowledge of accounting principles and audit requirements
• Knowledge and understanding of legislation regarding accounts payable
• Effective oral and written communication skills
• Navigate challenging interactions with frustrated Community Partners professionally and compassionately
• Maintain sustained attention to detail in checking and recording financial transactions
• Work independently and establish when it is appropriate to escalate issues to supervisor/manager
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested
  
  
  

Conditions of employment:

• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
  
  
  

Work Environment:

• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
  
  
  

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected] . Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary with benefits full-time position for up to December 31, 2027 in accordance with the Enterprise Systems Transformation Program (ESTP) Letter of Understanding between the City of Edmonton and Civil Services Union 52

Hours of Work: 40 hours per week, Monday - Friday

Salary Range: $29.924- $37.552(Hourly); $62,481.310 - $78,408.580 (Annually)

Recruitment Consultant: KE/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.