Accounts Payable Specialist (1026)

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:

Integrity – We do what’s right, even when no one is looking.

Improvement – We do it well. Then we do it better.

Caring – We put ourselves in others’ shoes.

Authenticity – We like people, not pretense.

Determination – We kick down walls.

We have everything we need to inspire our customers. Except you.

The Accounts Payable (“AP”) Specialist is responsible for processing supplier invoices, credit notes and managing the payments to suppliers in a timely and accurate matters.

As an Accounts Payable Specialist, you will

• Process invoices and credit notes received from suppliers
• Match invoices to purchasing and receiving records
• Investigate and resolve variances with the Purchasing Agent who issued the purchase order to determine the correct price and quantity
• Create bill-backs to suppliers where necessary to resolve PO or invoice errors
• Post invoice details into the accounting system - supplier number, document type, document number, document date, payment terms, total amount, sales taxes; match invoice line items to GRN's, post pricing variances, record co-op allowances, volume rebates, freight
• Perform account reconciliations in the General ledger and understand the impact of adjustments
• Prepare GL coding for corporate credit card transactions for review by the manager
• Prepare chargeback documents to suppliers related to invoice variance
• Reconcile supplier statements on monthly basis and follow up with suppliers for inquiries or discrepancies
• Prepare monthly supplier AR/credit statement
• Other duties as required
  
  
  

The Experience We Like To See

• Minimum 2 years of related experience in accounts payable
• Experience processing both cheque and EFT payments
• Equivalent combination of education and experience listed above
• Great attention to detail and high degree of accuracy
• Intermediate to advanced Excel skills
• Capable of handling high volume tasks
• Ability to prioritize
• Effective communication skills
• Great Problem solver
• Organized
  
  
  

Work Environment

• High volume
• Core office hours but flexible to adapt to changing conditions
• Regular interaction with other departments
• Richmond Head Office only
  
  
  

We inspire possibilities, make shopping ridiculously easy, and help create special moments at home. Are you ready to meet your team?

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.