Accounts Payable Specialist

About Clean Foundation

Clean Foundation helps communities prepare for the realities of a changing climate, protecting local environments and building more resilient places to live and work. Based in Nova Scotia in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq, Clean delivers practical solutions to address complex environmental challenges. As a trusted partner to governments, non-profits and community organizations, we take climate priorities and help turn them into practical programs that deliver meaningful results. Our work responds to local needs, ensuring solutions are inclusive, resilient to climate change and support stronger economies regionally and across Canada.

Learn more at www.cleanfoundation.ca

What You’ll Be Doing

Are you someone with a keen eye for detail who takes pride in timely and accurate financial reporting? Clean Foundation is looking for an Accounts Payable Specialist to join our team.

As a member of the Finance & Accounting Department, you will be part of a department that helps ensure that strong financial controls are in place to maintain the integrity and accuracy of financial data. They also help with all departments to support accounting processes, ensure compliance with regulatory requirements, and provide financial analysis to inform decision making.

If you are comfortable processing invoices, maintaining accurate financial records, and completing accounts payable reconciliation activities this role may be right for you. You will play an important role in maintaining financial controls, ensuring documentation standards are met, and supporting efficient financial operations across the organization.

Job Requirements

We are looking for someone with experience in accounts payable who has strong organizational and time management skills.

You are a great fit if you have:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
• 2–4 years of experience in accounts payable or a similar accounting role.
• Experience using accounting software such as QuickBooks Online or similar financial systems.
• Strong proficiency in Microsoft Excel and familiarity with other Microsoft Office applications.
• Strong attention to detail and ability to manage financial data accurately.
• A strong ability to manage multiple tasks and deadlines.
• Strong communication and interpersonal skills with the ability to collaborate with internal teams and external vendors.
• Understanding of financial controls, audit readiness, and accounts payable processes.

Job Responsibilities

In this role, you will act as a specialist and be responsible for coordinating and executing the organization’s accounts payable processes to ensure timely, accurate, and compliant payment of invoices, contracts, and employee expenses.

Primary Responsibilities:

• Receive, review, and accurately enter invoices, contracts, and employee expense reports in the accounting system with appropriate coding and departmental allocation.
• Ensure invoices are supported by proper documentation and approvals in accordance with internal financial policies.
• Prepare and process payments through appropriate channels including electronic transfers, cheques, and credit cards.
• Generate and distribute remittance advice and payment confirmations to vendors.
• Coordinate bi-weekly payment runs and maintain payment schedules.
• Reconcile accounts payable balances, vendor statements, and related financial records to ensure accuracy.
• Review accounts payable activity to identify discrepancies or issues requiring correction.
• Prepare accounts payable reports such as aging reports, payment summaries, and supporting financial documentation.
• Assist with financial reporting and reconciliation processes related to accounts payable activities.
• Maintain accurate vendor records including contact details and banking information within the accounting system.
• Coordinate with internal departments to ensure timely submission of invoices, expense reports, and supporting documentation.
• Maintain organized digital records of invoices, contracts, and accounts payable documentation.
• Ensure accounts payable activities follow established financial policies, procedures, and internal controls.
• Support audit preparation by ensuring financial documentation is complete and accessible.

Other duties as assigned

Job Benefits

$60,000-$63,000

A successful candidate’s starting salary will be determined based on various factors such as skills, experience, training, and credentials, as well as other business purposes or needs.

Perks & Benefits

• Fully covered health and dental insurance plan and 24/7 access to our Employee Assistance Program
• RRSP employer matching
• Paid vacation and wellness days
• You get your birthday off
• Paid volunteer hours
• Halifax public transit subsidy

Employment Equity

Clean is committed to Employment Equity, and our goal is to have a diverse workforce that is representative at all job levels. Qualified self-identifying First Nations, Metis and Inuit, Visible Minority Groups, Persons with Disabilities and LGBTQ2+ applicants will be strongly considered for this position. If you are a member of one of the equity groups, you are encouraged to self-identify on your application.

All self-identification data is confidential and stored privately