CANEX Services Administrative Assistant

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

Reporting to the CANEX Services Coordinator, the CANEX Services Administrative Assistant provides essential administrative services to the CANEX HQ team. This role contributes to operational activities by performing tasks such as data entry

and compilation, preparing reports and spreadsheets, and maintaining electronic reporting forms. Responsibilities also include overseeing and monitoring general administrative email inboxes and assisting with travel claim processes.

In addition, the Administrative Assistant supports financial administration by preparing, processing and monitoring financial documents and transactions. The role works closely with team members across the division, helping coordinate operational requirements and streamline administrative processes to support effective service delivery.

This position is ideal for a resourceful, detail-oriented individual who thrives in a fast-paced, organized environment and works well within a collaborative administrative team. If you are eager to contribute to the services and support operations of the CANEX HQ division, this opportunity is for you!

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Automated Office Systems, or a related field AND some years of experience in a related field

Experience

In office administration

In invoice processing

In compiling and maintaining data

In data entry, data manipulation, record-keeping and retrieval techniques

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements and travel claims procedures

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

English or French Essential, Bilingual (English and French) an asset

Reading: Functional Level

Writing: Functional Level

Oral: Functional Level

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.