Clerk III
PHSA
Date: 1 day ago
City: Burnaby, BC
Contract type: Full time
Job Summary:
Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in accordance with defined criteria.
Duties/Accountabilities:
Creates and maintains relevant and accurate payroll distribution labels and lists. Prepares, organizes and distributes bi-weekly pay advices and cheques utilizing the appropriate, secure mailing distribution method. Ensures bi-weekly deadline for courier pick-up is met.
Receives incoming queries related to address changes, and the location of lost pay advices or cheques and responds or redirects to appropriate department or individual. Monitors returned mail and redistributes accordingly.
Processes, sorts and distributes incoming mail, fax and couriered items utilizing PeopleSoft to look up location, employee, union number and other pertinent data to ensure accurate distribution of documents. Identifies and re-routes non-payroll incoming mail to appropriate departments. Organizes various courier pick-ups as directed by customer payroll representatives, Managers, and Director of department.
Scans and enters payroll documents into DocuShare ensuring that documents are up-to-date and accessible to the department. Performs other filing duties as required by the department.
Prepares boxes of documents for transfer to storage facility by clarifying/confirming request and ensuring accurate labeling. Responds to department retrieval requests and maintains a record log of boxes transferred to storage facility.
Performs other related duties as assigned.
Qualifications:
Grade 12 and one year of related clerical experience or an equivalent combination of experience, training and experience.
Skills and Abilities
Ability to keyboard at 45 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in accordance with defined criteria.
Duties/Accountabilities:
Creates and maintains relevant and accurate payroll distribution labels and lists. Prepares, organizes and distributes bi-weekly pay advices and cheques utilizing the appropriate, secure mailing distribution method. Ensures bi-weekly deadline for courier pick-up is met.
Receives incoming queries related to address changes, and the location of lost pay advices or cheques and responds or redirects to appropriate department or individual. Monitors returned mail and redistributes accordingly.
Processes, sorts and distributes incoming mail, fax and couriered items utilizing PeopleSoft to look up location, employee, union number and other pertinent data to ensure accurate distribution of documents. Identifies and re-routes non-payroll incoming mail to appropriate departments. Organizes various courier pick-ups as directed by customer payroll representatives, Managers, and Director of department.
Scans and enters payroll documents into DocuShare ensuring that documents are up-to-date and accessible to the department. Performs other filing duties as required by the department.
Prepares boxes of documents for transfer to storage facility by clarifying/confirming request and ensuring accurate labeling. Responds to department retrieval requests and maintains a record log of boxes transferred to storage facility.
Performs other related duties as assigned.
Qualifications:
Grade 12 and one year of related clerical experience or an equivalent combination of experience, training and experience.
Skills and Abilities
Ability to keyboard at 45 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
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