Human Resources Coordinator

Human Resources Coordinator

Administration | Penticton, BC | On-site

About Kinetic Custom Trailers

Kinetic Custom Trailers is where innovation meets craftsmanship. We engineer custom Class 8 trailer solutions that raise the bar in design, functionality, and quality - built to meet complex, specialized customer needs. With nearly a decade of proven success at our Canadian headquarters and continued expansion into the U.S., we’re growing our team to support both our people and our production operations. Whether you’re on the shop floor, behind a CAD screen, or supporting the business, you’ll join a team that values excellence, adaptability, and forward-thinking. We’re building more than trailers -we’re building a culture of respect, accountability, safety, mentorship, and pride in what we create together. Our People & Culture team plays a critical role in supporting the shop floor, site crews, and office teams who make our success possible.

Role Overview

Kinetic (Penticton) is hiring a Human Resources Coordinator to support daily HR operations inside our manufacturing environment. This is not a general office support role. You will work closely with Operations, Production Leadership, and Finance to ensure employee records, payroll inputs, certifications, onboarding, and benefits administration are accurate, organized, and compliant.

This role is ideal for an HR Coordinator/HR Administrator who is ready to take ownership of core HR coordination in a structured, process-driven environment.

Work location: On-site in an industrial manufacturing environment (PPE required when entering shop areas)

Key Responsibilities

HR & Employee Administration

• Maintain accurate and confidential employee files (digital and physical)
• Track employee certifications, training records, and required compliance documentation
• Monitor expiry dates and proactively communicate upcoming renewals
• Support document control for HR policies, forms, and templates (SharePoint and internal systems)
• Prepare employment documentation including offer letters, employment agreements, onboarding packages, and status change letters

Onboarding & Employee Lifecycle

• Coordinate Day 1 onboarding processes across shop, site, and office roles
• Prepare onboarding checklists and ensure completion of required documentation
• Support recruitment coordination including scheduling interviews and maintaining candidate records
• Assist with offboarding documentation and final paperwork processing

Payroll & Benefits Support

• Support payroll processing by reviewing timecards, checking data for accuracy, and assisting with employee payroll questions
• Prepare and organize payroll-related documentation and records
• Assist with benefits and leave administration by distributing forms, maintaining trackers, and filing documentation confidentially
• Work alongside HR and Finance to ensure payroll and benefits processes run smoothly

General Administration

• Maintain controlled versions of HR forms and templates in SharePoint
• Assist with HR communications such as policy reminders, training notices, and announcements
• Order and track office and administrative supplies, maintaining inventory trackers and reorder points.
• Promote company safety culture and follow PPE requirements when accessing production areas.

Health & Safety

• Support the company's Occupational Health & Safety Program.
• Support compliance with WorkSafeBC regulations and applicable provincial and federal employment legislation.
• Support Joint Health & Safety Committee meetings and documentation.
• Assist with workplace inspections, incident investigations, and corrective actions.
• Coordinate required WorkSafeBC reporting and documentation when applicable.

Required Qualifications

• Formal HR education/training required
• (HR diploma/degree, CPHR coursework, or equivalent recognized HR training)
• 2-3+ years of experience in a Human Resources role
• Experience supporting payroll preparation or benefits administration
• Strong understanding of document control and confidential record management
• Intermediate proficiency in Microsoft 365 (Excel, SharePoint, Teams)
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and accuracy
• Clear written and verbal communication skills; comfortable interacting with shop-floor and office employees
• Professionalism, discretion, and reliability

Assets

• Experience administering full-cycle payroll in a manufacturing, construction, or multi-shift environment.
• Familiarity with Canadian payroll legislation, statutory deductions, and Record of Employment (ROE) processes.
• Experience maintaining training matrices or certification tracking systems
• Exposure to HRIS or payroll systems

What We Offer

• Pay: $72,000 - 85,000, based on experience

• Benefits: Comprehensive benefits package, paid holidays and paid time off

• Growth Opportunities: Continuing education and growth into specialized roles is encouraged.

• Team Environment: Work in a collaborative, continuous improvement-focused production shop

• Stability: Full-time, permanent position with consistent hours

Schedule & Work Details

• Hours: Full-time, Monday to Friday, 8:00 AM - 4:30 PM

• Location: Penticton, BC

• Environment: Industrial manufacturing environment, shop floor and office.

How to Apply

Submit your resume and cover letter through our creers website. We thank all applicants - only shortlisted candidates witll be contacted.