Junior Documentation Specialist

Department: Technical Capability

Location: CAN - Halifax

Compensation: $55,000 - $65,000 / year

Description

Job Title: Junior Documentation Specialist

Location: Halifax, NS

Employment Type: Permanent, Full-Time

Annual Salary: $55,000-65,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Key Responsibilities

As a member of the Client and Project Services (CaPS) the Documentation Specialist efficiently supports BMT North America by:

• Providing support to BMT North America in the creation, management and distribution of project documentation and deliverables;
• Assisting project / program managers, and shared services, in the execution of internal and external projects within the cost and budget allocated;
• Providing professional and efficient office and administrative support, as the on-site point of contact, to internal staff and external clients.
  
  

The Junior Level Documentation Specialist is responsible for effective document management, and ISO compliance, including:

• Reviewing, editing, formatting, and managing the distribution of internal documents and client deliverables using exceptional proofreading skills and maintaining compliance with established guidelines and standards;
• Collaborating with cross-functional teams, including subject matter experts (SMEs), project managers, quality assurance professionals, and project team members, to gather information, review documents, and facilitate document approvals and revisions;
• Providing support for Quality Assurance activities such as supporting audits, and reviewing quality documentation for completeness and accuracy;
• Conducting quality reviews and audits of documents to identify errors, inconsistencies, and non-compliance issues, and recommending corrective actions and improvements to enhance document quality and integrity;
• Maintaining quality through version control, document tracking, distribution, and archival, to ensure that documents are current, accessible, and properly managed throughout their lifecycle.
  
  

Essential

Skills, Knowledge & Expertise

• Office support experience
• Ability to recognize problems or limitations and ask for guidance;
• Excellent time management, organizational, communication and interpersonal skills
• Proficient proofreading and editing skills;
• Intermediate skills in the use of Microsoft Word, PowerPoint, Microsoft Excel, and Visio;
• Excellent English language skills (verbal and written);
• Ability to multitask and be proactive; and
• Reliability or higher Security Clearance, or ability to obtain.
  
  

Nice to Haves:

• Proficient in document conversion tools including the use of Adobe Acrobat Pro;
• Familiarity with Adobe Photoshop or other Graphics software;
• Familiarity with technical / engineering workplace;
• Familiarity with SharePoint Administration;
• Previous experience providing project management support;
• Bachelor's diploma/degree in a related field (e.g., Business, Communications, Information Management, Technical Writing); and
• Related professional certification(s).
  
  

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

• Medical, dental and vision plan (including a Health Care Spending Account)
• Employee and Family Assistance program
• Parental/Maternity leave top-up program
• RRSP or TFSA matching program
• Flexible work hours and hybrid work arrangement
• Training and development opportunities
• Employee recognition program
• Employee referral program
  
  

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.