Manager, Campus Facilities Operations

Position Information

Position Title Manager, Campus Facilities Operations
Position Summary The Manager, Campus Facilities Operations provides strategic and operational leadership for the day-to-day physical operation, utility performance, energy optimization, and regulatory reporting of Red Deer Polytechnic’s campus facilities portfolio. The role is accountable for delivering reliable, efficient, and compliant facilities services, ensuring that campus environments remain safe, functional, code-compliant, cost-effective, and responsive to institutional needs
The Manager exercises independent judgment and management authority, with full accountability for people leadership, operational direction, and resource management. The position directly supervises and develops staff, and role establishes clear priorities, service standards, and performance expectations, while fostering an engaged and accountable team culture
The role holds accountability for the institution’s approximately $3 million annual utilities budget, including consumption monitoring, forecasting, procurement support, demand management, conservation initiatives, and building optimization strategies. It provides leadership in energy efficiency, sustainability implementation, infrastructure data integrity, and government reporting, ensuring compliance with regulatory obligations, reporting obligations to the government, and advancing institutional sustainability goals
Position Responsibilities Campus Facilities Operations

• Oversight of operational contracts pertaining to campus facilities, building systems, utility and energy management, janitorial and related services, including preventative, corrective and demand maintenance activities.
• Monitor service requests, system reliability, campus conditions and work completion to maintain operational readiness across academic, administrative, residential and public spaces.
• Coordinate outages, shutdowns, inspections, site access and quality assurance for operational work and minor renewals.
• Leverage and understand key performance indicators and metrics of operational systems and platforms to form trends and a database that informs data-driven decisions for optimization, predictive maintenance, energy management and budget planning activities.
• Financial Accountability: Responsible for $3 million annual utilities budget and the long-term planning for the annual Alberta Infrastructure Capital Maintenance and Renewal (CMR) funding grant.

People Leadership

• Supervise two direct reports, the Operations Coordinator and the Facilities Coordinator, and set priorities, expectations, schedules, development goals and service standards.
• Responsible for coordinating and optimizing the work of direct reports, ensuring effective delegation, workload management, and continuous improvement of operational processes.
• Manage recruitment, hiring onboarding, coaching, training, performance feedback, progressive discipline and termination processes as required.
• Promote a respectful, safety-focused, accountable and service-oriented team culture.

Utilities, Energy and Sustainability

• Accountable for the institution’s approximately $3 million annual utilities budget, including electricity, natural gas, water, sewer, energy generation, demand charges, utility contracts, billing validation, forecasting and variance analysis.
• Lead campus energy management and optimization strategies that improve building performance, reduce avoidable utility costs, support emissions reduction, and advance institutional sustainability objectives.
• Establish utility baselines, key performance indicators, consumption dashboards and reporting processes to identify trends, anomalies, savings opportunities, operational risks and investment priorities.
• Use CMMS, BMS, metering, utility billing, energy management and facilities data to support predictive maintenance, recommissioning, retro-commissioning, demand management and building systems optimization.
• Prepare recommendations, business cases and reports related to energy conservation, utility procurement, utility rate impacts, building automation improvements, metering, capital renewal, emissions reduction and operating efficiencies.
• Hold facilities management contractors, consultants and service providers accountable for utility performance, building systems optimization, corrective action plans and measurable service outcomes.
• Oversee utility-related contracts and the procurement of energy-management advisors, commissioning agents, consultants or other specialized support required to optimize campus utility performance.

Contracts and Vendor Management

• Oversight and performance management of operational service contracts, scopes of work, contractor performance reviews, service-level expectations and invoice validation.
• Sponsor and lead procurement processes, obtain quotations or proposals, and recommend contract awards, amendments or renewals.
• Ensure contractors meet safety, compliance, documentation and quality requirements.
• Leverage and understand key performance indicators and metrics to determine if vendors and contacts are performing well, optimized within a minimum of agreed-upon terms.

Budgeting, Compliance and Reporting

• Develop, monitor and forecast operating budgets, utilities costs and contracted services expenditures within the assigned portfolio.
• Ensure work is completed in accordance with codes, legislation, institutional policies and documentation standards.
• Provide regular operational reporting related to service levels, budget status, utilities performance, risks and priorities.

Risk, Planning and Continuous Improvement

• Develop annual operating plans, seasonal readiness, emergency response protocols, shutdown planning and operational risk mitigation.
• Oversight and continuous improvement of procedures, workflows, CMMS/BMS use, communication practices and lessons learned following outages or incidents.
• Maintain current knowledge of facilities operations, utilities, sustainability and supervisory practices relevant to the role. Ensure that the campus management team is kept informed and up to date on operational activities and advancements through reporting, communications and facilitating training.

Government Reporting and Regulatory Compliance

• Accountable for the coordination, accuracy and timely completion of all government mandated reporting related to campus infrastructure, facilities operations, utilities and capital activities, in alignment with provincial and federal requirements.
• Lead the preparation and submission of reporting to Alberta Infrastructure and Alberta Advanced Education, including infrastructure updates, capital project reporting and required submissions (e.g. BLIMMS), in collaboration with the Director of Campus Management, Finance and relevant stakeholders.
• Oversee the collection, validation and submission of energy and utility consumption, generation and cost data to Statistics Canada and other regulatory bodies on a monthly and annual basis.
• Ensure government information systems (e.g. Alberta Infrastructure facilities or asset management platforms such as VFA or successor systems) are maintained with current and accurate data related to infrastructure condition, renovations, upgrades and lifecycle activities.
• Establish and maintain processes with internal teams, contractors and consultants to ensure data integrity, documentation standards and audit readiness for all regulatory reporting requirements.
• Provide clear and consistent reporting to senior leadership and stakeholders on government reporting obligations, submission status, compliance risks and emerging requirements.
• Represent Campus Management in internal and external discussions related to regulatory reporting, ensuring alignment with institutional priorities, compliance standards and accountability expectations.

Required Qualifications Education

• Degree or advanced diploma in facilities management, engineering technology, construction, energy management, sustainability, business or related field.
• Mechanical/electrical engineering technology, sustainability/energy systems, certified engineering technologist, certified educational facilities professional or a related field.

Experience

• Minimum three (5) years experience supervising staff and leading performance management, training, recruitment and operational change; five or more years of leadership is preferred
• Minimum three (3) years experience developing, analyzing and recording complex budgets, contracts and operation plans

Preferred Qualifications

• A facilities, project management or energy management designation such as FMP, CFM, PMP, LEED or equivalent is an asset.
• A related undergraduate degree is preferred.
• Ten (10) or more years of progressively responsible experience in facilities operations, maintenance service delivery or building operations within a complex institutional, public-sector or commercial environment; post-secondary experience is an asset.
• Knowledge of the operation of a post-secondary institution is preferred
• Knowledge of the post-secondary research grant environment is an asset
• Process management experience is preferred
• Experience managing large utility budgets, regulatory reporting and complex institutional facilities.

Salary or Hourly? Salary
Salary $83,790 to $101,847 Annually
Benefits and Compensation Information Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, generous vacation allotments, credit tuition waivers and opportunities for professional development funding.
Additional time off due to College closures between Christmas and New Year general holidays.
Eligibility to access the above mentioned benefits dependent upon the EXEMPT Terms and conditions of Employment and related RDP policies
About Red Deer Polytechnic Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities
Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.
Posting Detail Information

Competition Number 2026-E-016
Employment Type Permanent Full-Time
Number of Vacancies 1
Desired Start Date 08/31/2026
Position End Date (if term-certain)
FTE 1.0
Hours of Work You will be employed on a full-time basis. Normal hours of operation are 8:30 am to 4:30 pm, Monday to Friday; there may be times that the hours involved will vary. The successful candidate must be available to work regularly in Red Deer, Alberta
Open Date 07/10/2026
Close Date 07/31/2026
Open Until Filled Yes
Note to Applicant Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.
At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply
Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected]
Special Instructions to Applicants
Required Documents

• Cover Letter

• Resume

Optional Documents

• References Names and Contact Information