Office Administrator

Position Overview

We are looking for an organized, and proactive Office Administrator to join our Calian Agriculture team. In this full-time onsite role, you will support the day-to-day operations of the office by providing front desk reception, administrative coordination, finance support, office maintenance oversight, and general operational assistance. This position is ideal for an early-career professional who enjoys working with people, solving problems, and contributing to a collaborative office environment.

Responsibilities

Welcome visitors and ensure compliance with safety orientation procedures

Answer phones and direct inquiries as needed

Coordinate onboarding logistics and provide day-of support for new employees

Maintain office supply inventory, including stationery, janitorial items, and office groceries while tracking expenses appropriately

Maintain internal communication tools such as bulletin boards and in/out boards

Update and manage administrative spreadsheets, tracking tools, and SharePoint folders as required

Perform document control tasks including scanning, laminating, and filing

Distribute incoming mail

Liaise with cleaning services, building maintenance contacts, and other facility contractors to ensure office needs are met

Maintain and update common office equipment including printers, televisions, and security systems

Organize and support internal events such as staff lunches, BBQs, and town halls

Assist with administrative tasks required by production

Provide support to the finance function by assisting with invoices, purchase orders, and shipping backup activities

Support department leads and general office operations as required

Perform other duties within the scope of the role

Qualifications

High School Diploma required

Preference for a post-secondary certificate or diploma in Office Administration, Business Administration, or a related field

Minimum one year of experience in an administrative, clerical, customer service, internship, or volunteer capacity

Basic proficiency with Microsoft Office, including Word and Excel

Experience with QuickBooks is considered an asset

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Ability to maintain confidentiality and handle sensitive information

Friendly, professional, and customer-focused approach

Self-starter with strong problem-solving abilities and a willingness to learn new skills

Additional Requirements

Must be able to work onsite full-time

Regular work schedule is 8:00 AM to 4:50 PM

Team schedule includes every second Friday off

Compensation

$50,000 to $55,000

Position Type

We have 1 available position.