Proposal Coordinator

Empowered to Excel. Trusted to Make a Difference.
Join One of Canada’s Best Managed Companies!

Title: Proposal Coordinator
Work Location: Leduc, Hybrid
Reports to: Director, Corporate Development
Department: Corporate Development

At KBL, we do things differently. As Western Canada’s largest environmental waste management company—born in the North and built on resilience—we’ve grown by trusting our people, keeping them safe, and backing bold ideas. We're proud to be recognized as one of Canada’s Best Managed Companies!

We're looking for a Proposal Coordinator to support our growing team. The Proposal Coordinator supports the development and submission of high-quality, compliant proposals that align with KBL's business development objectives. This role coordinates proposal activities, manages documentation and deadlines, and collaborates with internal teams to deliver professional, timely submissions.

What You'll Do

• Coordinate the end-to-end proposal development process, including scheduling, formatting, document assembly, and submission tracking.
• Monitor tender opportunities, maintain CRM records, and support business development activities by tracking leads and proposal status.
• Collaborate with subject matter experts, project managers, and internal stakeholders to gather content and ensure complete, compliant submissions.
• Maintain proposal content libraries, resumes, project profiles, references, and supporting documentation while ensuring brand consistency and version control.
• Support grant applications, business cases, contract documentation, and other administrative initiatives that contribute to organizational growth and operational efficiency.

Who You Are

• Post-secondary education in Business Administration, Marketing, Communications, Project Management, or a related field is preferred.
• 3–5 years of experience in proposal coordination, business development support, or a related administrative role, preferably within environmental services, engineering, or construction.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet competing deadlines.
• Collaborative team player who can work effectively with cross-functional teams
• Experience working with proposal templates, content libraries, and standardized processes is an asset.
• Experience supporting grant or funding applications is considered an asset.

What You Need

• Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using CRM software (Pipedrive or equivalent).
• Familiarity with document management systems such as SharePoint or equivalent platforms.
• Strong organizational, administrative, and document control skills.
• Ability to coordinate multiple projects and deadlines simultaneously.
• Experience supporting proposal development, business development, contracts, or grant submissions.
• Ability to maintain accurate records, manage version control, and ensure document compliance.

We’re committed to providing a safe, supportive work environment.
Reasonable accommodations are available to those who qualify.

Why You'll Love Working Here

• Trust & Empowerment: Empowered culture with minimal bureaucracy- just real responsibility, ownership, and the flexibility to do your best work
• Growth & Agility: We’re entrepreneurial by nature—quick to adapt and deeply invested in your development
• Care & Commitment: From top-tier benefits (including $3,000 annually for psychological support) to a focus on safety and wellness, we put our people first
• Meaningful Impact: Your work helps build safer, cleaner communities across Canada and that’s something to be proud of

Why You'll Love Our Perks

• Competitive wage, allowances and above-market benefits
• RRSP matching, Health Care Spending Account, Wellness account, and flexible work options where feasible
• Paid training and development opportunities, Manager training program, formal Employee Recognition program

We're Proud of Where We Come From - and Where We're Going

Founded in the North in 2006 and led by an EY Entrepreneur of the Year, KBL continues to grow with purpose and agility. We share our success with our people and invest in their well-being every step of the way.

KBL is committed to diversity and inclusion. Accommodations are available throughout the recruitment process. Please notify us if you require any.

Preference may be given to Indigenous applicants as per contractual requirements for certain postings. We encourage you to self-identify your Indigenous status and community on your resume if applicable

Learn more and apply today at www.kbl.ca

Artificial intelligence (AI) may be used to support the preliminary screening and evaluation of resumes submitted in response to our job postings as part of our recruitment process