Talent Acquisition Administrative Coordinator

Our Story & Purpose:

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!

Your Role in Supporting Our Members:

As a Talent Acquisition Administrative Coordinator, you will play a critical role in supporting the end-to-end recruitment lifecycle by partnering with Talent Acquisition Specialists and hiring managers to ensure a seamless hiring experience. You will proactively manage recruitment administration, support hiring managers and candidates throughout the recruitment journey, and act as a subject matter expert in recruitment systems. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and is passionate about delivering exceptional candidate and client experiences while continuously improving processes.

This is a Full-Time, Temporary role based at our Vancity head office and will report directly to the Senior Manager, Talent Acquisition. While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands.

How You'll Make an Impact:

• Supporting the full recruitment lifecycle by coordinating job postings, offer letters, background checks, and new hire documentation

• Managing recruitment documentation and maintaining accurate, up-to-date policies, procedures, templates, and training materials

• Acting as the first point of contact for hiring leaders and maintaining recruitment request intake processes to ensure accuracy and completeness

• Creating and updating marketable job postings to attract high-quality talent

• Supporting candidates through the recruitment process and delivering exceptional candidate experience

• Partnering with internal stakeholders such as HR Consultants, People Services, and FP&A teams to ensure smooth onboarding and internal transitions

• Managing high-volume recruitment projects and ensuring timelines are met for hiring initiatives

• Producing and delivering recruitment metrics and reporting to support business decision-making

• Researching and recommending process improvements, including automation opportunities to improve efficiency

• Providing guidance to leaders on recruitment processes, systems (ATS/HRIS), and related policies and procedures

What You’ll Bring to the Team:

• 2–4 years of experience in recruitment coordination, HR administration, or talent acquisition support

• Experience supporting full-cycle recruitment processes, including job postings, offers, and onboarding administration

• Strong knowledge of Applicant Tracking Systems (ATS) and HRIS platforms, with the ability to support and educate others

• Demonstrated experience managing high-volume administrative tasks and multiple priorities simultaneously

• Excellent organizational skills with high attention to detail and accuracy

• Strong communication and interpersonal skills, with the ability to support both candidates and internal stakeholders

• Knowledge of HR policies, employment practices, and recruitment processes

Extra Skills That Set You Apart:

• Post-secondary education in Human Resources, Business Administration, or a related field

• Experience supporting large-scale or high-volume recruitment projects

• Familiarity with recruitment reporting and metrics analysis

• Exposure to process improvement or automation initiatives

You’ll Thrive Here If You Are:

• Detail-oriented – ensuring accuracy across recruitment documentation, systems, and processes.

• Proactive – anticipating needs and identifying process improvements before issues arise.

• Collaborative – partnering effectively with cross-functional teams and stakeholders.

• Service-driven – committed to delivering exceptional candidate and hiring manager experiences.

• Adaptable – able to manage multiple priorities and thrive in a fast-paced environment.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

What You’ll Earn:

This role offers a salary range of $55,300 to $71,500 per annum. The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.

Why You’ll Love Working Here:

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers.

• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.

• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time.

• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness.

• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from.

• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

Vancity Talent Programs:

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at [email protected]. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.