2025 Summer Intership - Leasing

Morguard


Date: 4 weeks ago
City: Edmonton, AB
Contract type: Full time
Job Description

PURPOSE

The Leasing Administrator is accountable to the Manager, Building/Property/District/Leasing for renting suites as they become available to ensure the building maintains an optimum occupancy level and establishing good tenant relations and tenant retention.

Duties And Responsibilities

  • Rent Available Suites Inspects vacant suites and notifies Manager of any repairs or decorating required for maintenance or marketing; screens all applicants and shows available suites to prospective tenants; completes required leasing papers including entering guest cards into Yardi and collects appropriate deposits; performs credit, landlord and employment checks; ensures tenant applications are completed and given to the Manager for approval; notifies applicant of approval or decline decision and reserves elevator and suite inspection time .
  • Advertising and Marketing Monitors advertising to ensure information is accurate; suggests and discusses marketing strategy with the Manager; surveys competition product for surrounding area and informs Manager of any changes that would be instrumental in renting suites; arranges mini model displays to assist marketing available suites .
  • Reception and Meeting Facilities Greets all guests and responds to general inquires and directs to the appropriate person or department, if required; ensures work station is clean and office is equipped with supplies (e.g., coffee, current magazines, candies and fresh flowers) to create an inviting atmosphere for prospective and existing tenants; prepares and orientates incoming tenants with move-in package & building information; ensures vacant suites are staged and market ready prior to showing prospective tenants .
  • Documentation and Reporting Enters guest cards and leads directly into the Yardi Dashboard; records daily rental calls, traffic and suite showings and maintains records of all available suites and suite rentals; produces weekly rental report and submits to manager.
  • General Administrative Duties Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, prepares & orientates incoming tenants with welcome package & building information; maintaining required stationery levels for the office/department; communicates with the building staff to ensure proper care and maintenance of Properties including compliance with laws and regulations; reports to Manager any areas of the building and suites that may require maintenance .

Any other job related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

  • High School Diploma. Post-secondary education (e.g. Marketing) is an asset
  • Minimum 2 years of relevant work experience
  • Previous experience using Yardi is an asset
  • Good knowledge of MS Office

Core Competencies

  • Problem solving skills
  • Good communication skills, both verbal and written
  • Good Judgment
  • Interpersonal skills
  • Creative thinking
  • Attention to detail
  • Strong closing skills

Additional Requirements

  • Exposure to Yardi is an asset

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