Accounts Payable/Receivable Clerk

Position Summary

We are seeking a detail-oriented and proactive Accounts Payable (AP) and Accounts Receivable (AR) Clerk to join our small, collaborative finance team in a dynamic manufacturing environment. As one of three team members, this role is integral to the financial operations of the company, ensuring timely and accurate processing of incoming and outgoing payments, maintaining vendor and customer records, and supporting overall financial integrity.

Key Responsibilities

Accounts Payable (AP):

• Process and verify invoices for goods and services received.
• Match purchase orders, delivery notes, and invoices.
• Ensure accurate and timely payments to suppliers via checks, ACH, or wire transfers.
• Maintain and reconcile accounts payable ledger.
• Respond to vendor inquiries and resolve discrepancies promptly.
• Prepare aging reports and assist in cash flow planning.
  
  

Accounts Receivable (AR)

• Generate and send customer invoices based on shipments and contracts.
• Record and allocate incoming payments (checks, ACH, credit card, etc.).
• Monitor aging receivables and follow up with customers on overdue accounts.
• Coordinate with sales and customer service teams on billing issues or disputes.
• Maintain accurate customer account records.
  
  

General Finance Support

• Assist in month-end and year-end closing activities, including reconciliations.
• Support audits and provide documentation as needed.
• Help maintain internal controls and financial procedures.
• Provide backup support to team members as needed due to the small team size.
  
  

Qualifications

• Proven experience (2+ years) in accounts payable and/or receivable, preferably in a manufacturing or inventory-based environment.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (e.g., MS Dynamics 365 Business Central).
• Intermediate Excel skills (e.g., VLOOKUPs, pivot tables).
• High attention to detail, accuracy, and organizational skills.
• Ability to work independently and collaboratively in a small team.
  
  

Preferred Skills

• Experience working with inventory and purchase order systems.
• Familiarity with manufacturing workflows and terminology.
• Strong communication skills to interact with vendors, customers, and internal departments.
  
  

Hours: Monday - Friday 8am-4:30pm (1/2 hour unpaid lunch)