Administrative Assistant
Associated Engineering
Date: 2 weeks ago
City: Kelowna, BC
Contract type: Full time
Job Description
We currently have an opening for an Administrative Assistant in our Kelowna office.
Responsibilities will include:
We currently have an opening for an Administrative Assistant in our Kelowna office.
Responsibilities will include:
- Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Assembling and transmitting documents internally and externally to clients in various formats.
- Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
- Updating division member’s resumes and team calendar
- Coordinating meetings, travel, and social gatherings as required.
- General assistance to other Administrative Staff in the office as required.
- Diploma or undergraduate degree in Office Administration would be an asset.
- Minimum 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
- Proficient in MS Office.
- Proficient in other desktop publishing software such as Adobe Acrobat.
- Website maintenance and database management skills are an asset.
- Knowledge of CorelDRAW and Adobe Illustrator are an asset.
- Able to work in a fast-paced office environment.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Strong oral communication and writing skills.
- Self-motivated with the ability to work independently, resourcefully with minimal oversight.
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