Administrative Assistant

JLL is seeking an Administrative Assistant to support our team. This role will be responsible for managing office operations, coordinating schedules, and assisting with various administrative tasks. The ideal candidate is organized, efficient, and has strong communication skills. Join our global real estate services firm and contribute to our continued success in delivering exceptional client service.

This position provides administrative support to the General Manager, Operations Manager, Specialty Leasing Manager and Property Manager of the Shopping Centre.

What You’ll Be Doing

• Provide support to the Manager, Specialty Leasing by updating spreadsheets, assisting with reporting, contract administration and day to day items related to SL tenants;
• Assist with the AR and AP process by processing invoices, data entry into Payscan, providing statements, collection letters, default letters
• Assist with general administrative tasks; including courier, office supplies, basic administrative duties, managing visitors;
• Provide backup as required for reporting on sales and traffic, emergency notification system, insurance claims, insurance certificates;
• Preparation of Lease agreements for storage space;
• Properly manage digital and print documents: filing, archiving, folder structures, etc.;
• Carry out other related tasks as directed.
  
  

What We’re Looking For

• Post Secondary education in office administration or equivalent work experience;
• 3 years of experience in office administration;
• Methodical, detail-oriented self-starter with excellent organization and prioritization skills;
• Outgoing team player with strong interpersonal skills;
• Ability to perform under pressure within tight deadlines;
• Ability to multitask and handle a variety of responsibilities in a fast-paced environment;
• Fluency required in written and spoken English with strong business writing skills;
• Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.