Administrative Assistant (Bilingual)- EN

Joining Previan, are you interested?

Join a world-renowned company that pushes the boundaries of technology to support the essential sectors the world depends on every day. We ensure reliability and security by protecting critical infrastructures and assets globally, thus helping to preserve the planet and save lives.

Our values

• Innovate with a clear purpose
• Prioritize our customers
• Ensure reliability and accountability
• Stay united to be stronger
  
  

Joining Our Team Means

• Collaborating with experts dedicated to innovation and excellence in a dynamic environment.
• Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
• Joining a rapidly expanding company offering long-term development and success opportunities.
• Contributing to meaningful projects that create a lasting impact.
  
  

Previan’s Legal Services team is seeking an Administrative Assistant to provide support to the legal team. Skilled in handling and communicating legal and financial information, you will contribute to administrative management, maintaining the legal services databases, and tracking corporate files. This position requires a presence at the Quebec City office three days a week.

As Administrative Assistant you will have to

• Assist in the preparation of various documents, such as PowerPoint presentations, spreadsheets, forms, letters, memos, meeting minutes, and reports.
• Draft, modify, and revise various legal documents.
• Act as a super user and co-administrator for certain databases, including contract management, corporate secretarial records, patent and trademark portfolios, and ensure their upkeep.
• Handle legal documents and confidential files.
• Organize meetings, workshops, and training sessions.
• Gather information from different departments to produce reports.
• Perform various tasks related to the activities of the legal services team, including administrative, clerical, and office support.
• Conduct necessary follow-ups while managing priorities within agreed timelines.
  
  

What Makes You An Asset To Our Team

• Holds a professional diploma (DEP) in secretarial studies or a college diploma (DEC) in secretarial studies or legal techniques, or equivalent.
• Has experience as an assistant or secretary; experience as a legal assistant or technician is an asset.
• Is proficient with Office Suite software (Excel, Word, PowerPoint), Adobe Professional, and other relevant tools.
• Has strong command of French, both spoken and written, as well as advanced proficiency in English, both spoken and written, due to the nature of the tasks and regular interactions with colleagues, partners, clients, or suppliers outside the country.
• Possesses excellent planning and organizational skills, responsibility, and quick execution abilities.
  
  

If you have transferable skills, even if you don’t meet all the criteria, feel free to submit your application!

We are a fast-growing international high-tech company offering non-destructive testing solutions for inspecting critical components. Every day, we develop, produce, and market sensors, probes, robotic solutions, etc., as well as the necessary operating software. Our instruments are used in a variety of industries, including oil and gas, aerospace, and nuclear industries.

Would you like to learn more about our company ? Check out this video from our president, Martin Thériault: https://www.youtube.com/watch?v=DAI9pgmJk8I

At Previan, diversity enriches our culture and drives innovation. We value an inclusive environment and welcome applications from all backgrounds. Joining Previan means becoming part of a team that celebrates diversity and builds a better future.

All positions based in Quebec require proficiency in French, both written and spoken. Additionally, functional skills in English are required to meet the needs of our offices and clients internationally.