Administrator Associate (Entry Level)

ERM is seeking a hands-on Administrator Associate to provide high-quality administrative, business development and project support in our Toronto office. We are seeking an organized administrative professional to apply self-initiative and a positive team attitude to support our Partners, Project Managers and Consultants, and contribute to the efficient operation of ERM's Eastern Canada operations. This is a full-time, temporary position lasting approximately three months, offering an excellent opportunity for an administrative professional to join a well-positioned global leader in environmental and sustainability services within an exciting and growing industry. The role requires full-time onsite attendance at our Toronto office location.

RESPONSIBILITIES:

The Administrative Assistant is an integral member of the Administrative Team at ERM and is responsible for contributing to the effective operation of the Toronto office, as well as other Eastern Canada offices, and supporting the business development needs of consulting staff.

Reception

• Support front desk responsibilities by promoting a professional and organized presence.
• Answer and direct incoming general inquiry phone calls, take messages, use voice mail technology (MS Teams).
• Greet and direct all visitors, and provide health and safety briefing.
• Maintain and set up desk spaces for employees and office visitors.
• Maintain orderly and clean appearance in the office.
• Order office supplies.
• Distribute incoming mail, handle outgoing mail, prepare for courier services.
• Provide general administrative support to staff.
  
  

Administration

• Organization of internal/external events, workshops, meetings (logistics, catering, etc.).
• Scheduling conference calls and/or web conference meetings (via MS Teams).
• Coordinating office maintenance requests with the property manager.
• Leading office-specific health and safety initiatives and being an active member of the OHS Committee.
• Supporting travel arrangements.
• Creating expense reports for Partners.
• Compiling reports pertaining to expenses, timesheets, and other operational reports as needed.
• Performing quality formatting of large complex reports, presentations, training materials, marketing materials, and proposals.
• Printing and/or scanning documents, archiving/filing records, as requested.
• Assisting with the tracking of sustainability reporting metrics.
• Assisting with computer applications, troubleshooting minor IT issues, and setting up video conferences for office meetings (via MS Teams and/or Zoom).
• Supporting internal corporate roles such as the Social Committee, Health & Safety, and Events.
  
  

SKILLS AND ATTRIBUTES:

• High school diploma required; diploma in Office Administration or related field is preferred, or equivalent experience.
• 1+ years of administrative experience in a fast-paced organization, adapting to challenging deadlines and priorities.
• Bilingualism in French/English is an asset.
• Detail-oriented with a strong work ethic, maintaining a high level of professionalism and discretion at all times.
• Strong communication skills (both verbal and written).
• Excellent time management and organizational skills.
• Ability to multi-task, adapt to challenging deadlines, and manage competing priorities.
• Ability to follow instructions and proactively approach project managers or others with questions and/or seek clarification.
• Strong computer skills, including Microsoft Office (SharePoint, OneDrive, Teams, Outlook, Word, Excel, PowerPoint), and Adobe.
• Ability to provide the highest level of customer service to both internal and external clients.
• Highly motivated and flexible individual who can work independently as well as in a team.
  
  

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

ERM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with disability.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

Thank you for your interest in ERM!