Contract and Fleet Administrator

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome.

Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it! We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

BOXX Modular is a business unit of Black Diamond Group. BOXX Modular rents, leases, repairs, renovates and sells temporary and permanent commercial modular buildings, including standard buildings ready for immediate delivery and custom-designed new-manufactured solutions. We work with our customers to plan and provide workplace solutions, and supply additional services such as delivery and installation, furniture rentals and more

We have a full-time position for a Contract and Fleet Administrator in Prince George, BC.

Reporting to the branch manager, the Contract and Fleet Administrator works cooperatively with sales, operations, and other members of the Britco team. The successful Contract and Fleet Administration is detail and process orientated with a strong base in accounting and contract administration. The Contract and Fleet Administrator is responsible for providing support and insight on monthly and quarterly financial results, contract review and billables.

Duties and Responsibilities:

Contract Administration

• Manage contracts throughout their lifecycle after award, including:
• Creating Purchase Orders (POs) and GRPOs.
• Processing AP invoices for payment.
• Timely invoicing of Receivables, with targets set based on project type.
• Entering and maintaining contract documents, purchasing, and billing data in SAP.
• Administering asset rental statuses in SAP.
• Obtaining and managing contract change orders in collaboration with the sales team.
• Auditing contracts to ensure compliance with company standards.
  

Financial Support

• Execute month-end close duties, including uploading journal vouchers, analyzing monthly revenue and expenses, and making adjustments as needed.
• Provide regular updates on Accounts Receivable status, ensuring alignment with contract payment terms.
  
  

Customer and Vendor Support

• Address customer inquiries related to rental billing and operations promptly and professionally.
• Coordinate with sublease vendors and subcontractors to ensure AP invoices align with agreements and are processed within specified timelines.
  
  

Administrative Tasks

• Maintain and organize electronic project files.
• Contribute to the team’s overall success through effective collaboration and problem-solving.
• Perform other related tasks as assigned.
  
  

Qualifications:

• At least 3 years of experience in AR/AP, invoicing, billing, accounting administration, or contract administration is essential.
• Strong organizational, prioritization, and multitasking skills.
• Proven ability to manage multiple priorities in a fast-paced operational environment.
• Experience with construction contracts or project administration is an asset.
• Exceptional problem-solving and customer service skills.
• Ability to maintain a calm and professional demeanor when addressing challenges and working toward solutions.
• Collaborative mindset with the ability to contribute positively to a productive and enjoyable team environment.
  
  

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: BOXX Modular

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