Document Control Coordinator

Position Summary

Reports to: Document Control Manager

The Document Controller Shall Be Responsible For

• Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, and archiving of technical documents, drawings, and commercial correspondence.
• Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion.
• Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards.
• Maintain strict confidentiality of sensitive information, contractual terms, and project-related data.
• Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability.
• Retrieve and provide documents upon request, supporting various project teams and departments efficiently.
• Develop and manage electronic document workflows to streamline review and approval processes.
• Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively.
• Collaborate closely with other document control teams to align practices and support overall documentation goals.
• Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads.
• Perform additional administrative or project support duties as required to contribute to overall team success.

Education And Qualifications

• Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management.
• Minimum 5 years of experience in document management, preferably in an engineering and/or construction-related field.
• Previous document management experience with complex transit and/or Metrolinx projects.

Job Requirements

• Advanced proficiency with applicable software applications inthe related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)
• Experience with SharePoint, Aconex, and Unifier is considered an asset
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills
• Detail-oriented, highly organized, and good at managing time and workload
• Ability to accurately and efficiently input and maintain documentation metadata
• Ability to interpret and follow project processes, procedures, workflows, and standards
• Strong follow-up skills and efficient ability to coordinate
• Experience working in a project team environment with the ability to build strong rapport with team members, clients, third parties, and subcontractors
• Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner, and effectively deal with and adjust quickly to changing priorities

WORK ENVIRONMENT

FCC Canada is committed to cultivating a diverse and inclusive culture which promotes gender equity and the recruitment of all under-represented groups in all levels of its workforce. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodation upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in Toronto, ON.