Documentation Manager

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

As part of its projects, SYSTRA Canada implements rigorous document management to ensure the traceability, quality, and security of documents. The Documentation Manager ensures compliance with contractual requirements and guarantees smooth and controlled information flow between all project stakeholders.

Missions/Main Duties

• Establish and manage the project’s document management plan according to contract requirements and internal procedures (production, structure, security, access, validation cycles).
• Oversee the submission, sharing, and archiving of deliverables, ensuring deadlines are met and data consistency is maintained.
• Coordinate document exchanges, monitor quality and document tracking (control points, versions, progress reports).
• Supervise document controllers and organize meetings with the client and partners.
  
  

Profile/Skills

Education: College diploma in documentation management.

Years of experience: Minimum 5 years of experience on engineering projects. Previous experience in a Document Control Manager position is required.

Technical Competencies

• Knowledge of EDM (Electronic Document Management) tools;
• Knowledge of Microsoft 365 tools;
• Experience with Mezzoteam and SharePoint;
• Ability to communicate clearly both orally and in writing, in French and English*
• Reason for bilingualism requirement: You will have the opportunity to collaborate with a diverse client base, including both French- and English-speaking companies. Bilingualism is therefore essential to build strong client relationships, understand their specific needs and communicate effectively in their preferred language.
  
  

Personal Qualities

• Team spirit and good interpersonal skills;
• Thoroughness and organizational skills.
  
  

SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.