Executive Assistant

Automotive glass technology is helping transform how we experience the road. At Belron Canada, the home office of Speedy Glass, Lebeau vitres d’auto and Vanfax we take this seriously, which is why we invest tirelessly on developing our people can realize their full potential.

We welcome applications from everyone, and are firmly committed to diversity, equity and inclusion in the workplace, and take pride in ensuring every member of our team feels empowered.

The Executive Assistant provides administrative support to 2 functions & vice presidents (people & culture, and information technology). The scope of responsibility varies from managing and coordinating their respective agendas to a role of departmental project coordinator and managing offsites and meetings.

The incumbent collaborates in the preparation of various documents and presentations, as well as in the planning of department annual events. He/she carries out the necessary follow-ups with suppliers, customers and colleagues in order to receive and gather all the information required for each file.

He/she collaborates on various files and numerous projects linked to all the teams. He/she is responsible for various requests from internal and external sources and ensures that they respond to them independently or transfer them to the people concerned.

This position requires a good ability to adapt in order to respond to the constantly evolving internal and external needs of the organization. He/she ensures that he/she maintains courteous and professional relationships with members of the internal team and all external people.

You will make a difference:

• Support VPs and, if necessary, directors in their daily activities and/or new initiatives implemented within the function and manage their agendas by coordinating all meetings with internal and external stakeholders;
• Plan, organize and coordinate the holding of vice-presidents' meetings by proactively taking charge of logistics activities, travel, preparing the necessary materials and ensuring the follow-up of the resulting actions;
• Collaborate in the development of PowerPoint presentations for various meetings and events;
• Support the president executive assistant in the preparation of corporate events by taking care of all the logistics surrounding their holding;
• Support the People function with:
• Project Gants chart follow up and coordination’s;
• Support various initiatives (recognition programs, DEI initiatives, Leadership team, … ) in various needs of administrative and coordination initiatives
• Ensure follow-up with collaborators in order to receive documents in compliance with deadlines;
• Produce, translate and distribute various communications, presentations, letters, memos, reports, etc.;
• Gather, compile, digitize and classify various documents;
• Prepare expense account reports, take charge of managing the department's invoices: Accounts payable and reconciliation and expense reports, etc.;
• Carry out, if necessary, all related tasks to ensure continuity and quality of services;
• Perform replacements for other assistants during absences.
  
  

Your profile to be successful:

• Eight (8) years or 10 of relevant experience in similar functions ideally, as an executive assistant to members of senior management.
• DEC holder or a professional studies diploma in secretarial work or equivalent experience.
• Experience within human resources, finance, sales and marketing departments is a definite asset.
• Strong sense of customer service and ability to diplomatically manage requests from various stakeholders.
• Great sense of organization, planning and ability to prioritize numerous tasks.
• Ability to work on several files simultaneously.
• Very high autonomy and ability to work with a minimum of supervision and availability of executives.
• Sense of initiative and great resourcefulness.
• Able to work under pressure.
• Sense of confidentiality with professional maturity.
• Attention to detail and rigor.
• Exercise judgment and discretion.
• Proficiency with the MS Office Suite including strong capacity in PowerPoint design
• Excellent bilingual French/English (oral and written) skills are essential.
  
  

We believe that genuine care can make a real difference in the customer experience, and it begins with making a difference in the careers of our team members.

Belron Canada is an integral part of the Belron International family, a global leader in auto glass repair and replacement, and forward-facing digital camera calibration. Belron Canada alone operates 325+ service centres, 2 distribution centres and 26 warehouses across 10 provinces, and is home to over 1,200 employees.

Our pursuit of excellence commits us to providing sustainable world-class care for our communities and the climate.

If you value your career as we value our employees and our customers, there’s no better time to join Belron Canada and #BringOutYourBest with us!