HR Administrator / Receptionist -6 month contract

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training.

We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations.

Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats.

Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Join our team!

Job Summary:

We are seeking a highly organized and personable HR Administrator / Receptionist to support our Human Resources department and ensure smooth front-desk operations. This dual-role position requires strong administrative skills, attention to detail, and the ability to interact professionally with employees, clients, and visitors.

Key HR Responsibilities:

• Support process documentation according to the company policy
• Help updating the HR SharePoint
• Assist in recruitment activities including posting job ads, scheduling interviews, and coordinating onboarding processes.
• Help coordinate training sessions and employee events.
• Prepare HR-related documents and letters, as required.
• Ensure compliance with company policies and employment laws.
• Handle confidential and sensitive employee information with discretion.
  
  
  

Receptionist Duties:

• Greet and direct visitors, clients, and vendors in a professional manner.
• Answer and route incoming phone calls, take messages, and manage the general email inbox.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area and meeting rooms to ensure a clean and welcoming environment.
• Order and manage office supplies and support other administrative tasks as needed.
  
  
  

Qualifications:

• High school diploma or equivalent required; additional certification or diploma in HR or office administration is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• High level of professionalism and customer service orientation.
• Ability to handle multiple tasks and work independently in a fast-paced environment.
• Discreet and trustworthy with confidential information.
  
  
  

Working Conditions:

• Hybrid based role - 3 days per week at the office.
• Front-facing position.
  
  
  

Security Clearance Requirements/ CGP / ITAR:

Position requires Level II Clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program

Come share your passion with us! Here, you’ll be encouraged, empowered, and challenged to be your best self.

Equal Employment Opportunity

At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men, women and gender diversity.