Leasing /Legal Assistant (British Columbia)

Job Title: Leasing and Legal Assistant

Reports To: Vice President Leasing, Western Canada Region (Vancouver Office)

Department: Leasing, Western Region

Position Summary

Provide administrative leasing and legal support to the Vancouver based Leasing-Legal Team. Duties as described below.

Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:

Leasing

• Respond to field leasing enquiries;
• Assist with site information gathering and drafting lease documentation and correspondence that is to be sent to prospective and existing tenants;
• Prepare Deal Summary Sheets, Lease Request Forms, ;
• Review and revise commission agreements, process broker commission invoices. Act as liaison between tenants and accounting;
• Maintain leasing database, tracking schedules and various leasing reports;
• Prepare amending agreements, extension agreements, assignments of lease (for existing Tenants) as well as Offer to lease;
• Ability to review existing tenant leases and gain a full understanding of the Tenant’s history;
• Send waiver letter and copy of lease to tenants once a binding agreement is in place;
• Attend functions on behalf of the department;
• Liaise with planning, construction, finance, legal and accounting departments as required;
• Keep the Leasing Managers organized with filing and other clerical responsibilities;
• Set-up and assist in preparation of external and internal meetings;
• Provide reception relief as required;
• Other projects as assigned.
  
  

Legal

Provide Partial Administrative And Secretarial Support To The Associate Counsel. Duties Include General Clerical And Project-based Work. The Duties And Responsibilities For This Area Include But Are Not Limited To The Following:

• Update Legal Exclusive Binders (Project Plan Binders) with accurate information;
• Preparing/revising drafts of lease documentation, purchase and sale contracts, etc;
• Prepare draft assignment documentation, lease terminations, and the like,
• Organizing legal and leasing files;
• General clerical duties including photocopying, faxing, mailing, filing and couriers;
• Time billing management of Team
• Other related duties
  
  

Academic/Professional Requirements:

• College Diploma and/or Certificate, preferably in Administration or related field;
  
  

Required Skills/Experience:

• Minimum 3 year office/clerical experience in a commercial real estate environment or equivalent;
• Must excel in ability to prioritize workload;
• Ability to prioritize and multitask;
• Good understanding of legal documents
• Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
• Understanding of lease terminology;
• Proficient in MS Word, Power Point and Excel;
• Strong analytical and attention to detail skills.
  
  

Values

The Leasing and Legal Assistant must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Leasing and Legal Assistant shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Leasing and Legal Assistant shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Leasing and Legal Assistant is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

The expected base pay range is: $67,000 - $77,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our employees, and our compensation structure may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.