Operations and Marketing Coordinator

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Operations and Canadian Marketing Coordinator to join our team at our office located in Vaughan, Ontario.

The Operations and Canadian Marketing Coordinator will be responsible for overseeing day-to-day business operations while managing and executing key marketing initiatives. This dual role requires someone with a strong understanding of operational workflows and the ability to create and implement marketing campaigns that enhance the company’s visibility and market share.

The ideal candidate will have a background in both operations management and marketing, with the ability to prioritize tasks, manage projects efficiently, and contribute to both operational success and brand growth.

Full-Time Contract Role, 18 months leave coverage

Qualifications & Requirements

Key Responsibilities:

Operations Management

• Oversee the day-to-day operations of the business, ensuring efficiency and productivity across various teams and departments.
• Develop, implement, and refine operational processes to streamline workflow and reduce operational bottlenecks.
• Coordinate cross-functional teams to ensure smooth execution of projects, timelines, and budgets.
• Ensure compliance with company policies, regulations, and industry standards.
• Oversee daily office operations to ensure efficiency and productivity
• Maintain office supplies and inventory, reorder as needed
• Organize and maintain filing systems (physical and digital)
• Manage incoming and outgoing mail and deliveries
• Plan and organize team-building events and staff appreciation initiatives
  
  

Marketing Strategy & Execution

• Support marketing strategies to enhance brand awareness and drive customer engagement.
• Support digital marketing campaigns, including email marketing, social media, and content marketing.
• Analyze marketing data and customer insights to optimize marketing efforts and improve ROI.
• Work closely with the Leadership team and US marketing team to align marketing strategies with customer needs and market trends.
• Oversee the creation of marketing content, such as blog posts, social media updates, and promotional materials.
• Manage the marketing budget and ensure effective allocation of resources.
• Track and report on the performance of marketing campaigns, making adjustments as necessary to achieve business goals.
  
  

Collaboration & Leadership

• Act as a key liaison between the operations and marketing teams to ensure alignment on overall business goals.
• Lead, mentor, and collaborate with internal teams to foster a positive and results-driven work environment.
• Stay up to date on industry trends, tools, and technologies to ensure the company is leveraging the latest strategies.
  
  

Requirements

• Minimum of 3-5 years of experience in operations management and/or marketing.
• Strong communication and interpersonal skills with the ability to collaborate effectively across teams.
• Proficient in Microsoft Office Suite (Word, Excel, etc.) and Adobe Creative Suite (InDesign, Photoshop, etc.), with the ability to apply these tools effectively in a professional setting.
• Strong understanding of both operations and marketing best practices.
• Experience with marketing automation tools, social media platforms, and analytics tools.
• Excellent project management skills, with the ability to manage multiple initiatives simultaneously.
• Analytical mindset with the ability to use data to drive decision-making.
• Ability to thrive in a fast-paced, dynamic work environment.
  
  

About Us

IPS, a Berkshire Hathaway company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. IPS, inclusive of its Enterprise entities, has over 3,500 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. For further information, please visit www.ipsdb.com.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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