Project Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Project Administrator plays a vital role in supporting project operations, payroll coordination, financial tracking, and administrative duties. This position requires strong attention to detail, organizational skills, and the ability to collaborate with project managers, site foremen, and finance teams.

This role will be full-time office-based, located in Thunderbay, Ontario (946-1 Cobalt Crescent, Thunder Bay, ON, P7B 5W3)

Key Responsibilities

Payroll & Employee Administration

• Process weekly payroll inputs, including hires, terminations, and changes.
• Coordinate new job start-up by preparing timesheets and distributing them to site foremen.
• Collect and process required documents for EPSCA sites, including personal information and travel allowances.
• Enter and submit employee expenses for approval and reimbursement.
  
  
  

Financial & Expense Management

• Reconcile monthly corporate Mastercard charges, ensuring receipts and approvals are in place.
• Track Starlink accounts, ensuring accurate cost allocation.
• Monitor and process AP invoices and packing slips via ONBASE, coordinating approvals and issue resolution.
  
  
  

Project & Job Support

• Submit requests for new customer builds and service orders.
• Ensure accurate cost tracking and prepare monthly project billings (including ARIBA invoicing for OPG jobs).
• Generate and submit T&M voucher summaries, ensuring all backup documents are complete.
• Complete and submit Ministry of Labour forms (Notice of Projects, Form 1000).
  
  
  

Office & Site Administration

• Answer phones, greet visitors, and manage office supply orders.
• Organize and print job start-up binders and large-scale site drawings.
• Support foremen with new employee documentation, safety paperwork, and purchase orders.
• Book travel (flights, hotels) and maintain Concur expense records for reconciliation.
  
  
  

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.