Unit Secretary - Medicine/Respirology, PT (J0525-0584)

Company Bio

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

Position Summary

Unit Secretary, Medicine/Respirology Your goal in this position is to perform administrative, secretarial and receptionist support for the 8 West Medicine/Respirology unit in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Support and adhere to Hospital policies and procedures
• Prepare memos and meeting agendas, and complete minutes
• Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager and/or Unit Coordinator in a time sensitive manner
• Manage confidential information in a sensitive and professional manner
• Represent physicians and health care professionals (i.e., nurses, allied health) by screening and triaging incoming telephone calls and inquiries; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, etc.
• Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required on the unit
• Compile and disseminate material/documents related to Portfolio activity
• Maintain attendance/time reporting information and arrange appropriate relief including agencies.
• Input payroll, and keep record of nursing resource pool and overtime statistics
• Process requisitions as required (blood work, CT, etc.), maintain documentation and follow up on outstanding information (i.e., test results)
• Maintain organization of admissions and discharges, and patient related information and documentation, dismantle charts and enter information electronically as required
• Prepare reports and discharge instructions, photocopying, prioritizing and processing of information as required
• Maintain office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipts
  
  

Qualifications

• Grade XII diploma
• A medical office assistant certificate or minimum one year medical inpatient hospital experience, or comparable office experience
• Working knowledge of medical terminology and ability to perform medical transcription
• Accurate minimum typing speed of 45 w.p.m.
• Proficiency in Microsoft Office including; Word, Excel and PowerPoint
• Experience dealing with the public in a fast paced and customer service environment
  
  

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Regular position with 8 hour shifts, days and evenings, including weekends (2 out of 3 weekends) in the 8-West Medicine-Respirology unit. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

How To Apply

Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.
  
  

Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.