Development Finance Coordinator

Summary of Duties:

Reporting to the Manager, Development Finance, the Development Finance Coordinator performs a variety of functions that facilitate Development Charges Act compliance, Development Charges Background Study and By-law research and development, revenue management, financial analytics and reporting, continuous improvement in systems and business processes and effective external customer service.

Work Performed:

• Provide information and advice to Planning and Development, Building, Financial Planning and Policy, and external partners on matters pertaining to development charges based upon knowledge of the Development Charges Act, various regulations and Ontario Land Tribunal decisions.
• Coordinate and monitor the integration of approved growth projects within the Multi-Year Budget ensuring accuracy of budgeted amounts, timing, and sources of financing.
• Prepare development charges reserve funds revenue projections. Monitor and analyze development charges reserve funds realized revenues, debt ratios, and financial sustainability of balances providing reports to the Manager, Development Finance for review and approval prior to further distribution.
• Provide recommendations to the Manager and Financial Planning and Policy employees with respect to matters pertaining to the application and use of development charges in the capital budget and the management of reserve funds financial sustainability.
• Analyze financial information, provide recommendations to Manager, Development Finance and report on actual performance.
• Prepare spreadsheets, analysis and financial models related to development charge cash flows for the purpose of evaluating and assessing the financial health of the development charge funds.
• Coordinate the preparation of development charges rate monitoring and indexing.
• Analyze building permit activity relative to revenue performance and projections and prepare related management reports.
• Lead in developing and implementing development charges related financial processing and tracking systems for the division; identify and recommend system requirements to support accurate rate calculations, capital budget management, compliance, performance, and reporting. Perform systems testing for accuracy and report results.
• Provide operational support for internal and external development charges committees, including agenda preparation, meeting coordination, administration of minutes, etc.
• Assist with the development charge claim process, including processing payments for Owner led works. Track and monitor outstanding development charge claims using certain modules contained in financial systems (JD Edwards).
• Liaise with Service Areas on financial issues relating to revenues, capital projects funded by development charges, debt servicing costs, reserve funds, and other corporate costs.
• Create, administer and maintain the dedicated webpages for Development Charges.
• Provide input to the research, development, and administration of the Development Charges Background Study and By-law, identifying legislated requirements, business process needs, development of related formulas, and developing and completing sections of document as assigned.
• Act as corporate resource in researching budget development and monitoring tools. Make recommendations as to efficiency and ease of use.
• Develop various internal procedures, workflows, and instructional guides to assist in DC operational efficiencies across the corporation. Provide instruction and support to employees seeking additional information and routinely update documents to ensure ongoing relevance. Maintain an awareness of administrative and political issues as they relate to corporate financial, development and planning matters.
• Under direction from the Manager, conduct research, prepare reports, surveys, studies and analyze information of a financial, legislation, policy, and systems nature for the Development Finance and other corporate employees.
• Perform administrative tasks related to establishing purchase orders and payment of invoices.
• Liaise with Division leaders, Boards and Commissions, elected officials, administrators of municipal, provincial and federal governments, public and private bodies and institutions as well as support employees and the general public to provide technical information on the Development Charges Act, By-law, and rate applications.
• Respond to inquiries from a variety of sources, refer issues and inquiries as required.
• Coordinate, prepare and participate in a broad range of meetings related to development
• charges issues.
• Perform related duties as assigned.