Logistics Specialist

Allyn International is currently looking for a full-time Hybrid Logistics Specialist in Thunder Bay, Ontario, Canada* to join our organization! Allyn International is a privately-held professional services firm established in 1992. We are dedicated to providing high-quality, customer-centric services and solutions for the global marketplace. Our core products include transportation management, logistics sourcing, freight forwarding, supply chain consulting, tax management, and customs compliance.

The Logistics Specialist is responsible for managing logistics activities in a manner that shall meet business fulfillment requirements in parallel with the goal of transportation cost reduction. The Logistics Specialist shall manage outbound domestic and international logistics for client. The position is responsible for collecting and communicating all necessary information related to upcoming and ongoing shipments, projects, and services, as well as providing logistics support, consulting, and obtaining best possible transportation rates.

Position Details

Location: Thunder Bay, Ontario, Canada

Work Schedule: 40 hours, Hybrid Monday-Friday, Saturday might be required.

Work Hours: 8:00 AM to 5:00 PM

Position/Classification: Full-Time; Salaried Exempt

Physical Demands: Sitting, typing, and walking around a large warehouse

Drug-Free Workplace and Equal Opportunity Employer

Benefits

Medical, dental, vision, basic life (paid for by Allyn), voluntary life, STD (paid for by Allyn), LTD, 401k with Company Match, Paid Vacation, Paid Sick Time, Paid Holidays, tuition reimbursement, and more!

Ideal Candidates

• Bachelor’s or equivalent college degree – focus in Logistics preferred
• Logistics coordination experience preferred: project cargo, port operations, trucking, transportation, customs, supply chain principles
• Experience supporting wind energy or large-scale capital projects preferred
• Experience with transport damage documentation and claims processes preferred
• Scheduling and critical path management experience preferred
• Must obtain and maintain all training, certifications, permits, or licenses required for the scope of work, and comply with Allyn and Client safety programs, including use of required Personal Protective Equipment (PPE)

Responsibilities

• Communicate and coordinate with the Client’s internal logistics team and, in accordance with the Client’s instructions, the Client’s customer for project shipments
• Act as the on-site interface to the Client’s designated external logistics transportation providers at designated locations (port of Thunder Bay, ON; laydown yard in Weyburn, SK; project site in Assiniboia, SK)
• Coordinate on-site logistics transportation provider activities in the most efficient way possible
• Maintain all dates, records, and information from the logistics department to ensure an accurate schedule
• Document transport damages with responsible stakeholders, notating on appropriate logistics documentation (including Client-provided templates), and provide the documentation to the Client within twenty-four (24) hours
• Discuss process improvements, cost savings, and best practice knowledge sharing with the Client
• Create Bills of Lading (BOLs) for trucking and upload all logistics documentation to Allyn’s Logistics Application software (ALA)
• Provide daily written reports to the Client of activities completed each day, including any issues or resolutions the Client should reasonably be informed of
• Document all work as appropriate and maintain orderly and auditable work files with appropriate security and backup procedures
• Coordinate with the Client’s designated Logistics Manager on day-to-day priorities and shipment schedules
• Support trade compliance activities as needed, including accurate and complete shipment documentation (e.g., bills of lading, invoices, customs declarations) and escalation of observed discrepancies
• Comply with all applicable laws, Allyn’s safety program, the Client’s safety requirements, and site-specific safety requirements, including completion of Client training on applicable standards, procedures, and systems
• Adjust weekly schedules in coordination with shipment arrivals, including as-needed Saturday coverage, while not exceeding forty (40) working hours per week
• Actively participate in team meetings, conference calls, and project coordination calls with the Allyn team and with the Client
• Identify and suggest opportunities for improvement or process changes where needed

Our clients range from small local businesses to Fortune 500 firms in industry sectors such as power generation and renewable energy, road construction equipment, electronics, industrial materials, heavy duty trucks, mining and drilling equipment, oil and gas, modular building, medical equipment, not for profit, and US government. Allyn conducts business in over twenty different languages and has extensive experience in both developed and emerging markets. Our highly trained experts are located throughout North America, South America, Europe and Asia. Allyn has regional headquarters in Fort Myers, FL USA, Shanghai P.R. China and Prague, Czech Republic.

Allyn offers a team environment, competitive benefits and ongoing training, and support for our team members. If you are in alignment with our corporate values of focused growth, well-being, enjoyment, contribution, excellence, creativity, prosperity, and integrity, and while valuing professionalism and teamwork - now is the time for you to accelerate your career and join the Allyn team. Apply today or refer a qualified friend!