Operations Contracts Specialist

About FFC

Fusion Fuel Cycles is building the foundation for the global fusion fuel supply chain—starting in Canada.

Spun out from Canadian Nuclear Laboratories and Kyoto Fusioneering, FFC combines 70+ years of national lab expertise, private-sector execution, and Japanese engineering excellence to develop the systems and infrastructure needed to power fusion pilot plants and transform the energy landscape.

At FFC, you’ll work alongside world-class scientists, engineers, and entrepreneurs pushing the boundaries of fusion readiness. We’re small, mission-driven, funded, and scaling fast. If you’re energized by building from the ground up and want to play a meaningful role in bringing fusion energy to life – join us.

Job Summary

The Operations Contracts Specialist supports project execution and corporate operations by owning document control, contract administration, and operational coordination across multiple stakeholders. The role works closely with the COO, project leadership, and engineering to ensure contractual obligations, deliverables, and operational processes are clearly defined, tracked, and executed.

This is a hybrid role with minimum of 2 days in office in the Ottawa area.

Roles and Responsibilities

The Operations Contracts Specialist is responsible for supporting the core operational, contractual, and document-control processes that support Fusion Fuel Cycles’ projects and corporate activities.

Document Control & Information Management

• Maintain a fit-for-purpose document control system across projects and corporate operations.
• Ensure project records are complete, auditable, and aligned with regulatory and quality requirements.
• Provide corporate and executive document preparation support as needed.

Contract & Commercial Operations

• Support contract administration activities including deliverables tracking, invoicing, LEMs, change management, and contract correspondence.
• Maintain contract registers, key dates, obligations, and amendment records.
• Organize and track Change Notices, Change Directives, and Change Orders, ensuring timely review and approval.
• Maintain project change logs and contract registers.
• Manage project RFIs, responses, and associated logs.
• Identify potential disputes, commercial risks, and disallowable costs and escalate them to the Project Manager.
• Support contract discussions, commercial correspondence, and stakeholder communications.

Procurement Process Support

• Administrative support to the Procurement team for vendors under contract, ensuring alignment with the master schedule and project milestones.
• Coordinate with engineering to establish procurement forecasts, long-lead item registers, and material schedules.
• Support sourcing strategies to ensure competitive pricing, vendor performance, and compliance with project specifications and standards.

Must have

• Diploma or degree in Business Administration, Project Management, Engineering, Construction Management, Law, or a related field.
• 3+ years of experience in contract administration, project administration, procurement, commercial management, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Experience managing project documentation, records, logs, and correspondence.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications
• Ability to manage multiple priorities and deadlines in a project environment.

Nice to have

• Experience in engineering, construction, infrastructure, energy, or other regulated industries is considered an asset.

Benefits

• Medical, dental and vision benefits.
• Competitive paid vacation and sick time.
• Small, tight-knit team with low barriers to action.
• Exposure to a wide variety of problems for unparalleled, hands-on professional growth.

Accommodation is available for applicants with disabilities throughout the recruitment process. If you require accommodation, please reach out to [email protected].