Project Coordinator

QUALIFICATIONS

• Post-secondary education relevant to the position
• One (1) year of experience in project coordination/management including managing projects with internal staff and external consultants
• Experience in program development, introduction of new systems and change management strategies essential
• Previous experience in a health care environment
• Other combinations of suitable education and experience may be considered
• Province of Manitoba Class 5 Drivers Licence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Demonstrated leadership and supervisory ability
• Demonstrated written and oral communication skills
• Demonstrated experience in employee and labour relations
• Demonstrated experience in initiating changes and improvements, including skills in workplace re-engineering within a Continuous Quality Improvement (CQI) environment
• Ability to prioritize in a changing environment
• Sensitivity to the human and political dynamics of health care management
• Strong organizational, decision making and problem solving skills
• Demonstrated ability to develop Policy & Procedures
• Ability to display independent judgment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis

POSITION SUMMARY

The Project Coordinator applies project management principles, tools and templates throughout the project life cycle including the initiation, planning, executing, controlling and closing phases. Manages project scope, resources, communications, risks/issues, budget, timelines, procurement, integration, quality, and implementation. The Project Coordinator will facilitate sessions to obtain the detailed tasks for incorporation into an overall project schedule.

RESPONSIBILITIES:

Overview:

• Monitors and follows-up on the delivery of project activities.

• Develops and maintains project schedule.

• Conducts project monitoring and reports on status.

• Identifies late or incomplete tasks and initiates corrective action with project staff member directly or through responsible team lead.

• Initiates problem solving and issue resolution as required (delayed or unacceptable work quality).

• Develops and recommends mitigation strategies for project risks as necessary.

• Assigns project tasks to team members.

• Teaches and assist project staff to perform within a disciplined project environment.

• Establishes and leads ad hoc project task teams as required.

• Develops and provides overall project orientation to new staff and consultants.

• Directs project staff to ensure completion of assigned tasks.

• Provides guidance and/ direction to contractors, Team Leads or team members to determine when an issue requires escalation.

• Validates completeness of tasks.

• Collaborates with Human Resources for labour relation issues in accordance with facility guidelines, contractual obligations and respective college and regulatory associations specific to individual projects.

• Fulfills a central ’hub’ role and is a point of interaction and coordination for all entities and organizations.

• Other duties as assigned.

JOB INFORMATIONs