Proposal Writer & Document Specialist

Company

Location:

Ecora Engineering & Environmental Ltd.

Kelowna or Vancouver, British Columbia

Who We Are

Ecora is an Engineering, Environment, and Natural Resource Consulting Company.

We are committed to delivering quality services to our valued clients. Our incredible team of engineers, environmental scientists and resource professionals work together to provide clients with a synergistic offering of services unique to the industry. We are built on the foundation of our core values: commitment to our people, our relationships, our community, and our environment.

THE OPPORTUNITY

Looking for a role doing what you love at a dynamic and innovative consulting firm? We are looking for a Proposal Writer to join our team in Kelowna or Vancouver BC on a permanent full-time basis.

Responsibilities

• Read incoming requests for proposals.
• Write proposals, RFP cover letters and executive summaries.
• Participate in kick-off meetings, strategy session and proposal project planning.
• Ensure win themes are articulated in a way to meet client’s expectations.
• Collaborate with Discipline and Team Leads to articulate consulting services provided.
• Support team throughout each component of the submission and evaluation process.
• Undertake market research for kick off and solution meetings.
• Assist the bid and project manager in developing a proposal structure.
• Identify potential cross selling within disciplines.
• Review and edit RFP responses from internal teams.
• Identify and rework existing pre-written content where relevant.
• Participate in the ongoing review and improvement of proposal content and standards.
• Attention to detail and meticulous proof-reading skills.
• Support team throughout each component of the submission and evaluation process.
• Review and edit RFP responses from internal teams.
• Identify and rework existing pre-written content where relevant.
• Participate in the ongoing review and improvement of proposal content and standards.
• Attention to detail and meticulous proof-reading skills.
• Develop, maintain, and organize document management systems to ensure efficient storage and retrieval.
• Review, edit, and format documents for accuracy, consistency, and compliance with company policies and industry standards.
• Ensure document version control and track changes to maintain up-to-date records.
• Collaborate with internal teams to collect, verify, and update essential documents.
• Assist in creating templates, style guides, and documentation procedures.
• Ensure document security and confidentiality by implementing proper access controls.
• Conduct periodic audits to ensure compliance with regulatory and quality standards.
• Provide training and support to staff on document management best practices.
  
  

Qualifications

• A post-secondary certificate or university degree is required.
• 3+ years’ experience in a proposal writing role.
• Engineering consulting industry experience considered an asset.
• Deltek Vantagepoint experience an asset.
• Strong work ethic with the desire to excel and achieve success for the firm, the client, and the team.
• Strong knowledge of Microsoft Office applications.
• Strong analytical and detail-oriented skills along with exceptional time management skills.
• Excellent interpersonal and communication skills.
• Proven collaboration skills.
  
  

REWARDS OF WORKING AT ECORA

• Working for one of the fastest growing firms in Canada and one of the most exciting engineering, environmental and natural resource consulting firms in Canada.
• Competitive salary.
• Paid annual vacation, personal days and sick days.
• Flextime and overtime are available.
• Comprehensive group benefits including extended health and dental coverage.
• Group RRSP/DPSP matching program.
• Internal mentorship program.
• Opportunities for professional growth and development.
• Reimbursement of applicable professional membership dues.
  
  

Ecora is an equal opportunity employer and stays true to its mission by ensuring it leads with its values. Diversity, equity, and inclusion are core to our mission. Ecora strives to create a workplace that reflects the communities we serve and where everyone feels inspired and empowered to bring their authentic selves to work. We encourage, support, and celebrate the diverse voices of our team members.

Ecora thanks all applicants for their interest; however, only those candidates selected for interviews will be contacted.